Vendor Management
Create workflows around vendor creation, approvals, and purchase orders.
1. Retrieve and update the list of approved Vendors
Map vendor lists with the approved vendors in the PMCs property management system
- READ all Vendors from the PMS
- Update existing Vendors with new information
- Create new Vendors
2. Create and Update Purchase Orders
Create new purchase orders and tie those to the right vendor
- Create new Purchase Orders with a Description and Amount and Billing Address/Shipping Address
- Associate Purchase Orders with Integration Vendor
- Check if the order Is Closed
- Update Purchase Orders
3. Automate Vendor Management and Purchase Orders
Your system can now:
- Build dynamic syncing with PMS Vendors so that the list is current with only approved vendors.
- Automatically Close purchase orders that were not created through the process
- Update Vendor Notes inside the PMS.
- Create Purchase Orders and associate them with the correct Vendor
4. Benefits
- Operational Rigor: Create consistency around Purchase Order operations.
- Operational Efficiency: Remove manual credential management.
- Reduced Administrative Burden: Automate the entire vendor approval workflow.
Primary Data Models
Properties
property_id
Vendors
property_id
created_at
contacts
integration_vendor
is_active
notes
Purchase Orders
property_id
associated_invoice_ids
integration_vendor
is_closed
order_date
total_amount_in_cents
description
expense_type
shipping_address
Main Features
Role-Based Access
Automated Onboarding & Offboarding
Multi-Location Management
Audit Logs & Reporting
Typical sync frequency
Hourly
Available systems
Entrata
RealPage
Buildium
Appfolio
Rent Manager
ResMan
Rentvine
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