How do I give Claude or ChatGPT access to my AppFolio data?
Where a listing loses prospects between the showing and the application.
Claude or ChatGPT can answer from your AppFolio data through Propexo MCP, which reads it from a warehouse you own. Connect, a separate Propexo product, keeps that warehouse loaded from AppFolio, so the AI tool never connects to AppFolio itself.
Connect authenticates with your AppFolio client ID and secret along with a developer ID, and loads tenants, units, listings, showings, rental applications, work orders, vendors, bills and GL accounts.
What can an AI tool see in your AppFolio data?
Showings and rental applications load with leads and listings, which is the stretch of leasing an AppFolio question can follow.
Leases are outside the AppFolio set Connect loads, so renewal and lease-end questions have no answer from this data.
What Connect loads from AppFolio
- tenants
- properties
- units
- leads
- listings
- rental applications
- showings
- users
- work orders
- vendors
- bills
- GL accounts
Sync modes and destinations are on the AppFolio integration page. How answers are scoped and traced is on the Propexo MCP page.
How do I set it up for AppFolio?
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Load your AppFolio data into your warehouse
Give Connect your AppFolio client ID and secret along with a developer ID. After the first sync into your warehouse, whether that is Snowflake, BigQuery, Databricks or another supported destination, the warehouse stays current on the schedule you set.
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Set your definitions in Data Map
Propexo MCP requires Data Map, which holds one agreed definition of each metric and is how those definitions reach the AI tool. The questions MCP answers are approved with you at the same time. Who may ask, and about which properties, is set in your warehouse's own access controls.
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Point your AI tool at Propexo MCP
Claude, ChatGPT, Copilot or any other tool that speaks MCP can carry the connection, which is set up with you once the questions are agreed. Each answer names its definition and the system it came from, and a figure can be traced back to the AppFolio record behind it.
What can my team ask about AppFolio data?
- Which listings had showings in the last two weeks and no application?
- How many rental applications are open at each property right now?
- Which vendors hold the most open work orders?
Frequently asked questions
Is there an MCP server for AppFolio?
Yes. Propexo MCP is one, and it serves the questions you approved, not open access to AppFolio.
Do I need Data Map as well?
Yes. Propexo MCP requires Data Map, because the standardized metric definitions every answer uses live in Data Map, and that is how they reach the AI tool.
Which AppFolio data can the AI tool see?
Tenants, properties, units, leads, listings, rental applications, showings, users, work orders, vendors, bills and GL accounts. Leases are not in that set.
How is this different from an AI assistant inside AppFolio?
An assistant inside AppFolio answers from AppFolio. Propexo MCP answers from your warehouse, so one question can draw on AppFolio and the other systems you connect, with one definition of each metric.
Can the AI tool change anything in AppFolio?
No. Propexo MCP is read-only and writes nothing back to AppFolio.